As the Office Assistant, you will be the first point of contact for visitors and provide essential administrative support to ensure operational efficiency across the office. Your role will encompass a variety of tasks, from event coordination and office management to CRM updates and presentation support. This is a great opportunity for someone who enjoys a fast-paced environment, takes pride in their work, and has a proactive and personable approach.
Welcome and assist visitors, ensuring a warm, professional first impression.
Organize and coordinate meetings, events, and firm functions (including logistics, catering, and communications).
Assist in creating and formatting PowerPoint presentations for internal and client-facing use.
Provide project support for client engagements (e.g., printing, binding, document preparation).
Maintain and regularly update the firm's CRM database
Monitor and manage office supply inventory, placing timely orders for general supplies and branded materials.
Coordinate office maintenance and serve as liaison with external IT and facilities vendors.
Assist with employee onboarding/offboarding by preparing workspaces, arranging tech needs, and coordinating logistics like parking and headshots.
Manage incoming/outgoing mail, courier services, and general deliveries.
Ensure the office is consistently clean, organized, and client-ready.
Communicate building updates and serve as point of contact with building management.
Provide general administrative support to various team members as needed.
Associate's or Bachelor's degree preferred.
2+ years of administrative experience; prior Office Assistant experience a plus.
Proficiency in Microsoft Office 365 (Word, Excel, PowerPoint, Outlook) required.
CRM experience required (Salesforce, DealCloud, or similar platforms).
Previous experience in professional services (e.g., law firm, financial services) is highly desirable.
Excellent communication (written and verbal), listening, and interpersonal skills.
Strong time management and organizational abilities.
Detail-oriented with a commitment to accuracy and quality.
Ability to manage multiple tasks and prioritize effectively.
High level of integrity and discretion when handling confidential information.
Self-starter with a problem-solving mindset and team-oriented approach.
All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.